Entering data into a spreadsheet without formatting it is the quickest way to induce migraines. Google Sheets (and all major spreadsheet apps) incorporate the concept of styles which makes bulk formatting easier. Here are some ways to replicate the desired style across all spreadsheets.
Spreadsheets are great for organizing and manipulating data, whether it's an office report, a monthly household budget, or a Stardew Valley gift guide. Copying and pasting data is an integral part of working on spreadsheets andGoogle Sheets(Google Sheets) is no different.
What are styles and why do you need them?
A style is a set of formatting characteristics (such as font size, color, and text alignment) that can be applied to your document, like a design template. Let's say you want all cells in the header row to appear in a white font on a blue background. Instead of doing this individually for all cells in the spreadsheet, format one cell and then replicate the same style for the remaining cells.
The main purpose of a spreadsheet is to paint a picture with data. When used correctly, styles can draw users' attention to data patterns and help them gather information more quickly. Copying a certain style and pasting it into the relevant cells saves time and makes your spreadsheet consistent and visually appealing.
If you use Google Sheets for your number crunching needs, here's how to paste styles into your document to maintain consistent formatting. Whether you use one of the best Chromebooks, a regular desktop PC, or an Android phone, we show you how to do it.
How to copy a style in Google Sheets
Before we start pasting a style, let's copy some cell data first.
- Select the cell whose style you want to copy.
- Go to the menuModificationand selectCopy.
- Alternatively, use the shortcutCtrl + Con Windows (Command + Con Mac) to copy the desired style.
How to paste a style into Google Sheets for the web
Google Sheets for the web offers options to paste the style you copied. The methods we list below get the job done in just a few steps.
Paste a style using the Format Drawing tool
Google Sheets' drawing format tool (the paint roller icon in the Quick Access Toolbar) lets you copy formatting within your document. This is the simplest method for pasting a style.
- Select the cell whose style you want to copy.
- Go to the Quick Access Toolbar and click on the Paint format icon.
- Select the cell where you want to copy the style. This pastes the style into the destination cell.
Paste a style using the toolbar menu
- Select the cell where you want to paste the style.
- Open the menuModificationand hover over Paste Special.
- From the submenu, selectFormat only.
- This transfers the style of the cell you copied, leaving the existing cell data intact.
Paste a style using the clipboard menu
- After copying the desired style, select the cell you want to format and pressCtrl + vOn Windows (orCommand + Von Mac).
- Clickon the notes iconin the lower right corner of the selected cell.
- Select the optionPaste only formatfrom the notes menu.
- This paste the style into the destination cell without disturbing the original data.
How to paste a style into Google Sheets on Android
The web version of Google sheets for desktop is more convenient than the Google mobile app. But if you do not have access to a PC, the Google sheet app works in the blink of an eye, allowing you to make quick changes to the formatting of your spreadsheet while you are on the move.
For this tutorial we used an Android phone. However, the steps are the same for iPhone and iPad.
- Open your worksheet in the appGoogle Sheets.
- Select the cell you want to copy by pressing it for a long time. This opens a contextual menu.
- Touch the optionCopy.
- Select the cell in which you want to copy the style by pressing on it for a long time.
- A context menu appears. Touch iThree vertical pointsto the right of the menu.
- Choose the optionPaste special, therefore it is up to the option paste only format.
- This paste the style into the destination cell.
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